Campfire meetings

To maintain the momentum and ensure continuous improvement, we highly recommend instituting a regular “Campfire” meeting. Picture this as a collaborative space where your team, with teamdecoder at hand, gathers to reflect, discuss, and strategize.

These Campfire meetings are not just about problem-solving; they're about nurturing a culture of openness, collaboration, and continuous growth. They serve as a cornerstone for your team's development, ensuring that everyone is aligned with the startup's goals and is contributing to its success. 

First step should always be the discussion of the teams' feedback. During the time since the last session they have geathered insights on improvement potential. Hear the out, discuss validiuty and implement through the dashboard into the report.

Then go through these points:

• Between campfire meetings use the tag "Campfire" to mark items that you wish to talk through in the next meeting.
• In the meeting click on a "Campfire" pill to filter the dashboard and go through all items taht show
• Remove tag when discussion cleared all questions

TIPP:
Use the standard tag "Campfire" to filter the items you want to go through in the next Campfire meeting!

• Activate workload in the settings
• Look at all people with overload / underload - use the people focus mode 🎯 to see where over/underload come from and shift workloads to match the available time
• Look at all skills, roles, domains and links that are overstaffed / understaffed

• Look at all items tagged NO - these are all items that currently do not have an owner and discuss if that is ok, or if your priorities have changed
• Look at all items tagged EXT - these are all items where external people to your team are working on. Discuss if that is still matching your priorities.

• Add purposes to items that do not have one, yet
• Add missing tasks to items or start adding tasks for items that do not have any, yet

• Add new skills, roles, domains, links, circles and projects for new work coming your way

We have prepared a master that you can use in your CAMPFIRE meetings, see "dry teamdecoder" link below.

Any insights you gather through surveys and feedbacks are translated into changes in the 7 lists in the campfire meetings and then implemented through the reports. That is the constant cycle of team improvement:

1. Clarify roles, responsibilities and workloads

2. Work wit them, gather feedback, and improve in campfire meetings

3. Use surveys to measure team health (= well-being + resilience + performance)

4. Adjust again in campfire sessions 

Always using the td dashboard as your transformation hub and steering cockpit!

To schedule the campfire meetings, click on “Edit” to define their frequency and duration. For new teams or those restructuring, we recommend holding a weekly campfire meeting. As the agenda becomes shorter, you can extend the interval—beginning with biweekly meetings, and eventually moving to a monthly schedule. However, the campfire meeting should never occur less than once a month.

There are 3 options: